Archival Accessioning Best Practices
  • ABOUT
    • Download This Resource
    • Members of the National Best Practices for Archival Accessioning Working Group
    • Acknowledgements
  • INTRODUCTION
    • Accessioning: The Roots of Archival Stewardship
    • The Road to Best Practices
    • How to Use This Resource
  • GUIDING PRINCIPLES
  • METHODS AND PRACTICES
    • Get Ready Before You Go! Documenting the Accessioning Workflow and Creating the Collection File
    • Pre-Custodial Considerations
    • Establishing Custody: Packing, Transfer, and Intake of New Collections
    • Stabilization
    • Description and Access
    • Successful Accessioning Labor Practices
  • ACCESSION RECORD ELEMENTS
  • APPENDICES
    • Appendix A. Accession Record Elements Crosswalk
    • Appendix B. Best Practices At-a-Glance
    • Appendix C. Partnerships In Accessioning
    • Appendix D. Templates
      • SAMPLE ACCESSIONING WORKFLOW CHECKLIST
      • PRE-ACQUISITION COLLECTION SURVEY
      • PARTNERS IN ACCESSIONING: ENVIRONMENTAL SCAN
    • Appendix E. Bibliography and Resources
    • Appendix F. Document History and Revisions
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  • Version Information
  • Versions
  • Changelog
  • About Versioning
  • Future Revisions and Feedback
  1. APPENDICES

Appendix F. Document History and Revisions

PreviousAppendix E. Bibliography and Resources

Last updated 4 months ago

Version Information

Versions

Archival Accessioning Best Practices (ABP) v.1.0.2: Transfer of ownership of standard to SAA Accessioning, Acquisitions, & Appraisal Section (AA&A).

Updated contact email address to mark transfer of responsibility of the Best Practices to the in January 2025.

Archival Accessioning Best Practices (ABP) v.1.0.1: Approved by Society of American Archivists Council in November 2024.

Removed individual page headers regarding review by the SAA Standards Committee following approval by SAA Council in November 2024.

Archival Accessioning Best Practices (ABP) v.1.0, published in Gitbook July 2024: Submitted to the Society of American Archivists Standards Committee in August 2024.

Changelog

To see the full changelog of the Accessioning Best Practices, visit

About Versioning

The Accessioning Best Practices uses semantic versioning, with interpretations borrowed from the Technical Subcommittee on Describing Archives: A Content Standard. Version numbers are represented in the following format: MAJOR.MINOR.PATCH.

A major change is understood as one that changes the interpretation so much as to make previous usage obsolete. It is also significant enough to warrant community feedback. Examples may include:

  • Significant revision to the Guiding Principles

  • Creating or deleting recommendations

  • Creating significant new content, such as a new section or appendix

  • Making significant alterations to how an Accession Record element is used or defined

  • Would the change make the answer to the question “Does this change how people use, educate, or write about it?” be “yes”?

A minor change is one that does not affect the application or interpretation of the Best Practices. Examples may include:

  • Adding new links

  • Updating crosswalks based on changes to companion standards

  • Adding use cases or examples to the existing recommendations

A patch or bug fix may include:

  • Correcting a typo

  • Correcting a grammatical error

  • Correcting broken links

  • Correcting an error in Markdown

Future Revisions and Feedback

Following formal approval, this standard is maintained by the The initial review will occur in three years in 2027. After the initial review, the SAA Standards Committee requires review every five years.

Bug fixes or patch releases are permitted to occur outside of the formal review period in order to correct typos, broken links, and perform basic maintenance functionality. You may report an error to AA&A at . Feedback and suggestions beyond correcting errors (e.g., a suggestion that warrants broader consideration, a desired expansion into new areas) will be collected and acknowledged but might not be addressed until the formal review period.

SAA Accessioning, Acquisitions, & Appraisal Section (AA&A)
https://github.com/accessioningbp/bestpractices/
SAA Accessioning, Acquisitions, & Appraisal Section (AA&A).
appraisalsaa@gmail.com