Appendix E. Bibliography and Resources

This bibliography was created by the National Best Practices for Archival Accessioning Working Group. It consists of resources that are cited in the Best Practices as well as sources that inform our understanding of accessioning work more broadly.

The bibliography retains the structure of the Best Practices. Practical resources such as tools and standards are listed at the top of each chapter heading, followed by works consulted.

INTRODUCTION

Resources

BitCurator Consortium. “Resources.” https://bitcuratorconsortium.org/resources/

CCA National Archival Accession Standard Working Group. “Canadian Archival Accession Information Standard.” Canadian Council of Archives, 2019. https://archivescanada.ca/wp-content/uploads/2023/07/CAAIS_2019May15_EN.pdf

Educopia Institute. “OSSArcFlow: Investigating, Synchronizing, and Modeling a Range of Archival Workflows for Born-Digital Content.” 2020. https://educopia.org/ossarcflow/

Library of Congress, “Digital Content Transfer Tools.” https://www.digitalpreservation.gov/series/challenge/data-transfer-tools.html

———. “PREMIS: Data Dictionary for Preservation Metadata.” https://www.loc.gov/standards/premis/

National Archives and Records Administration. “Accessioning Guidance and Policy.” https://www.archives.gov/records-mgmt/accessioning

Society of American Archivists. Describing Archives: A Content Standard. 2022. https://saa-ts-dacs.github.io/

———. “Guidelines for Reappraisal and Deaccessioning.” 2017. https://www2.archivists.org/sites/all/files/GuidelinesForReappraisalDeaccessioning_2017.pdf

———. “SAA Core Values Statement and Code of Ethics | Society of American Archivists.” 2020. https://www2.archivists.org/statements/saa-core-values-statement-and-code-of-ethics#code_of_ethics

———. Dictionary of Archives Terminology. https://dictionary.archivists.org/

Works Consulted

Carnell, Brett. “Accessioning and Arrangement.” In Photographs: Archival Care and Management, by Mary Lynn Ritzenthaler and Diana Vogt-O’Conner, 134–63. Chicago, IL: Society of American Archivists, 2006.

Davis, Rosemary K. J., and Meaghan O’Riordan. “Accessioning, archival.” In The Handbook of Archival Practice, edited by P. Franks. Lanham, MD: Rowman & Littlefield, 2021.

——— and ———. “What Is Accessioning?” Produced by Rose Library. Behind the Archives, October 21, 2020. Podcast, MP3 audio, 34.00. https://rose-btarch.transistor.fm/episodes/what-is-accessioning

Eagle Yun, Audra. Archival Accessioning. Chicago, IL: Society of American Archivists, 2021.

Faulder, Erin. “Accessioning Digital Archives.” In Appraisal and Acquisition Strategies, edited by Michael Shallcross and Christopher Prom. Chicago, IL: Society of American Archivists, 2016.

Goldman, Ben. “Bridging the Gap: Taking Practical Steps Toward Managing Born-Digital Collections in Manuscript Repositories.” RBM: A Journal of Rare Books, Manuscripts, and Cultural Heritage, 12, no. 1 (2011): 11–24. https://doi.org/10.5860/rbm.12.1.343

Gorham, Matthew B., and Chela Scott Weber. “Creating Access and Establishing Control: Conducting a Comprehensive Survey to Reveal a Hidden Repository.” In Description: Innovative Practices for Archives and Special Collections, edited by Kate Theimer. Lanham, MD: Rowman & Littlefield, 2014.

Kaiser, Nancy, Dawne Howard Lucas, Gillian McCuiston, Clare Carlson, and Matt Turi. “Parts and Labor: Under the Accessioning Hood at UNC-Chapel Hill,” (Session 4B). Presentation at the 2021 Society of North Carolina Archivists Annual Meeting, April 2021. https://uncch.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=7bc101a4-4eda-4b11-bff1-ad040013a16f

Kim, Tammi, and Karla Irwin. “Learning from Las Vegas: Adapting Workflows for Managing Born-Digital Design Records.” The American Archivist 84, no. 2 (2021): 355–73. https://doi.org/10.17723/0360-9081-84.2.355

Kirchhoff, Amy. “Key Issue: Traditional and Digital Preservation: Appraisal, Accessioning and Arrangement.” Serials 21, no. 2 (2008): 146–48. https://doi.org/10.1629/21146

Prael, Alice. “Centralized Digital Accessioning at Yale University.” The Signal: Digital Happenings at the Library of Congress (blog), March 27, 2017. https://blogs.loc.gov/thesignal/2017/03/centralized-digital-accessioning-at-yale-university

———. “Centralized Accessioning Support for Born Digital Archives.” The Code4Lib Journal, no. 40 (May 4, 2018). https://journal.code4lib.org/articles/13494

Searcy, Rachel. “Beyond Control: Accessioning Practices for Extensible Archival Management.” Journal of Archival Organization 14, nos. 3–4 (2018): 153–75. https://doi.org/10.1080/15332748.2018.1517292

———. “What We Talk About When We (Don’t) Talk About Accessioning.” Chaos→Order (blog), November 8, 2015. https://icantiemyownshoes.wordpress.com/2015/11/08/what-we-talk-about-when-we-dont-talk-about-accessioning/

Seltzer, Sara Renée. “Integrating the UC Guidelines with Accessioning and Processing Procedures at UCI.” Archival Practice 1, no. 1 (2014). http://libjournal.uncg.edu/ap/article/view/809

Theimer, Kate. “Hardware for SoftPoems: Appraisal and Acquisition of Vintage Computer Equipment.” In Appraisal and Acquisition: Innovative Practices for Archives and Special Collections, edited by Kate Theimer, 45–61. Lanham, MD: Rowman & Littlefield, 2015.

Weber, Chela Scott. Research and Learning Agenda for Archives, Special, and Distinctive Collections in Research Libraries. Dublin, OH: OCLC Research, 2017. https://www.oclc.org/research/publications/2017/oclcresearch-research-and-learning-agenda.html

GET READY BEFORE YOU GO! DOCUMENTING THE ACCESSIONING WORKFLOW AND CREATING THE COLLECTION FILE

Resources

Ginn, Mary L. Sample Forms for Archival and Records Management Programs. Lenexa, KS: ARMA International, 2008. https://hdl.handle.net/2027/mdp.39015071452497

Works Consulted

Eagle Yun, Audra. “Defining and Interrogating the Collection File in Archival Collection Management.” Journal of Western Archives 14, no. 1 (2023), Article 8. https://digitalcommons.usu.edu/westernarchives/vol14/iss1/8

PRE-CUSTODIAL CONSIDERATIONS

Resources

Creative Commons. “About Creative Commons Licenses.” Creative Commons (blog), accessed February 18, 2023. https://creativecommons.org/about/cclicenses/

First Archivist Circle. Protocols for Native American Archival Materials. Accessed May 29, 2024. https://www2.nau.edu/libnap-p/index.html

Redwine, Gabriela, Megan Barnard, Kate Donovan, Erika Farr, Michael Forstrom, Will Hansen, Jeremy Leighton John, Nancy Kuhl, Seth Shaw, and Susan Thomas. Born Digital: Guidance for Donors, Dealers, and Archival Repositories. Alexandria, VA: Council on Library and Information Resources, 2013. https://www.clir.org/pubs/reports/pub159/

Society of American Archivists, Accessioning, Acquisitions, and Appraisal Section. “Abandoned Property Project.” 2023. https://www2.archivists.org/groups/accessioning-acquisitions-appraisal-section/abandoned-property-project

———, Manuscript Repositories Section. “Donating Your Personal or Family Records to a Repository.” 2013. https://www2.archivists.org/publications/brochures/donating-familyrecs

Weber, Chela Scott, Martha O’Hara Conway, Nicholas Martin, Gioia Stevens, and Brigette Kamsler. “Total Cost of Stewardship: Responsible Collection Building in Archives and Special Collections.” Dublin, OH: OCLC Research, 2021. https://www.oclc.org/research/publications/2021/oclcresearch-total-cost-of-stewardship.html

Works Consulted

Behrnd-Klodt, Menzi L. “Acquiring Archives: Transferring Ownership and Rights.” In Navigating Legal Issues in Archives, 39–59. Chicago, IL: Society of American Archivists, 2008.

Bost, Sarah. “Archival Accessioning and Donor-Supplied Information: A Preliminary Survey.” Master’s thesis, University of North Carolina at Chapel Hill, 2014. https://doi.org/10.17615/j5w2-bs76

Breton, Arthur J. “The Critical First Step: In Situ Handling of Large Collections.” The American Archivist 49, no. 4 (1986): 455–62. https://doi.org/10.17723/aarc.49.4.qr5338666k457453

Carbajal, Itza A. “The Politics of Being an Archival Donor: Defining the Affective Relationship Between Archival Donors and Archivists.” Journal of Critical Library and Information Studies 3, no. 2 (2021): 1–26. https://doi.org/10.24242/jclis.v3i2.114

Greene, Mark. “MPLP: It’s Not Just for Processing Anymore.” The American Archivist 73, no. 1 (2010): 175–203. https://doi.org/10.17723/aarc.73.1.m577353w31675348

Jackson, Laura, and D. Thompson. “But You Promised: A Case Study of Deaccessioning at the American Heritage Center, University of Wyoming.” The American Archivist 73, no. 2 (2010): 669–85. https://doi.org/10.17723/aarc.73.2.297691q50gkk84j4

Jimerson, Randall C. “Deciding What to Save.” OCLC Systems & Services: International Digital Library Perspectives 19, no. 4 (2003): 135–40. https://doi.org/10.1108/10650750310508108

Kont, Kate-Riin. “How to Optimize the Cost and Time of the Acquisitions Process?” Collection Building 34, no. 2 (2015): 41–50. https://doi.org/10.1108/CB-01-2015-0003

National Digital Stewardship Alliance. “Curatorial Guidance with Decision Guide and Decision Tree.” December 2020. https://doi.org/10.17605/OSF.IO/Q8C47

Sauer, Cynthia. “Doing the Best We Can? The Use of Collection Development Policies and Cooperative Collecting Activities at Manuscript Repositories.” The American Archivist 64, no. 2 (2001): 308–49. https://doi.org/10.17723/aarc.64.2.gj6771215231xm37

Windon, Katrina, and Lori Birrell. “Signed, Sealed, Delivered (with Clarity, Context, and Patience): Ethical Considerations for Deeds of Gift and Transfer Agreements.” In Archives and Special Collections as Sites of Contestation, edited by Mary Kandiuk, 471–95. Sacramento, CA: Library Juice Press, 2020.

ESTABLISHING CUSTODY: PACKING, TRANSFER, AND INTAKE OF NEW COLLECTIONS

Resources

Erway, Ricky. You’ve Got to Walk Before You Can Run: First Steps for Managing Born-Digital Content Received on Physical Media. Dublin, OH: OCLC Research, 2012. https://www.oclc.org/research/publications/2012/oclcresearch-managing-born-digital-physical-media.html

Works Consulted

DLF Born Digital Access Working Group’s (BDAWG) Remote Transfers and Site Visits Subgroup. “Remote Transfers and Site Visits for Born-Digital Collections: Reflections from the Field.” DLF (blog), October 21, 2021. https://www.diglib.org/remote-transfers-and-site-visits-for-born-digital-collections-reflections-from-the-field/

Wiener, Judith A. “The Element of Surprise: Preparing for the Possibility of Hazardous Materials Within Archival Collections.” Journal of Archival Organization 5, no. 4 (2008): 33–49. https://doi.org/10.1080/15332740802153344

STABILIZATION

Resources

American Institute for Conservation. “Conservation Terminology.” https://www.culturalheritage.org/about-conservation/what-is-conservation/definitions

Center for Research Libraries. “Trustworthy Repositories Audit & Certification: Criteria and Checklist (TRAC).” https://www.crl.edu/archiving-preservation/digital-archives/metrics-assessing-and-certifying/trac

Christophersen, Allan, Elena Colon-Marrero, Dianne Deitrich, Patricia Falcao, Claire Fox, Karen Hanson, Allan Kwan, and Matthew McEniry. “Software Metadata Recommended Format Guide (SMRF).” Software Preservation Network, 2022. https://www.softwarepreservationnetwork.org/smrf-guide/

DANNNG! “Disk Imaging Decision Factors.” https://dannng.github.io/disk-imaging-decision-factors.html

Fisher, Monique. “Leaflet 5.1: A Short Guide to Film Base Photographic Materials: Identification, Care, and Duplication.” In NEDCC Preservation Leaflet. Andover, MA: Northeast Document Conservation Center, 2020. https://www.nedcc.org/free-resources/preservation-leaflets/5.-photographs/5.1-a-short-guide-to-film-base-photographic-materials-identification,-care,-and-duplication

Levels of Digital Preservation Working Group. “Levels of Digital Preservation.” NDSA DLF, 2019. https://ndsa.org/publications/levels-of-digital-preservation/

Library of Congress. “Sustainability of Digital Formats: Planning for Library of Congress Collections.” Last modified October 21, 2023. https://www.loc.gov/preservation/digital/formats/index.html

National Fire Prevention Association. NFPA 40: Standard for the Storage and Handling of Cellulose Nitrate Film. Quincy, MA: NFPA, 2022. https://www.nfpa.org/codes-and-standards/nfpa-40-standard-development/40

National Park Service. “Cold Storage: Long-Term Preservation Strategy for Film-Based Photographic Materials.” Accessed May 29, 2024. https://www.nps.gov/museum/coldstorage/html/index.html

Open Archival Information System. “OAIS Reference Model (ISO 14721).” http://www.oais.info/

Parker, Thomas A. “Leaflet 3.10: Integrated Preventative Pest Management.” In NEDCC Preservation Leaflet. Andover, MA: Northeast Document Conservation Center, 2015, https://www.nedcc.org/free-resources/preservation-leaflets/3.-emergency-management/3.10-integrated-pest-management

Works Consulted

Blumenthal, Karl-Rainer, Peggy Griesinger, Julia Y. Kim, Shira Peltzman, and Vicky Steeves. “What’s Wrong with Digital Stewardship: Evaluating the Organization of Digital Preservation Programs from Practitioners’ Perspectives.” Journal of Contemporary Archival Studies 7, no. 1 (2020), Article 13. https://elischolar.library.yale.edu/jcas/vol7/iss1/13

Briney, Kristin, Becky Yoose, John Mark Ockerbloom, and Shea Swauger. “A Practical Guide to Performing a Library User Data Risk Assessment in Library-Built Systems.” Digital Library Federation, May 2020. http://doi.org/10.17605/OSF.IO/V2C3M

Hackbart-Dean, Pam, and Theresa J. Montgomery. “Look Before You Leap: Weaving Preservation into Appraisal, Acquisition, Accessioning, and Processing Practices.” Provenance 16, no. 1 (1998): 75–92.

Lowe, Carli V. “Partnering Preservation with Sustainability.” The American Archivist 83, no. 1 (2020): 144–64. https://doi.org/10.17723/0360-9081-83.1.144

McCann, Laura. “Preservation as Obstacle or Opportunity? Rethinking the Preservation-Access Model in the Age of MPLP.” Journal of Archival Organization 11, nos. 1–2 (2013): 23–48. https://doi.org/10.1080/15332748.2013.871972

Pendergrass, Keith L., Walker Sampson, Tim Walsh, and Laura Alagna. “Toward Environmentally Sustainable Digital Preservation.” The American Archivist 82, no. 1 (2019): 165–206. https://doi.org/10.17723/0360-9081-82.1.165

Ritzenthaler, Mary Lynn. “Preservation.” In Photographs: Archival Care and Management, by Mary Lynn Ritzenthaler and Diana Vogt-O’Conner, 134–63. Chicago, IL: Society of American Archivists, 2006.

Williams, Joy Ellen. “The Big Freeze: A Reflection on Pests, Preservation, and Collaborative Experimentation.” Archival Outlook (November/December 2021): 10–11, 16.

DESCRIPTION AND ACCESS

Resources

Berdini, Annalise, Charles Macquarie, Shira Peltzman, and Kate Tasker. UC Guidelines for Born-Digital Archival Description. UC Office of the President: University of California Systemwide Libraries, 2017. https://escholarship.org/uc/item/9cg222jc

California Audiovisual Preservation Project. “Audiovisual Formats: A Guide to Identification.” September 26, 2013. https://calpreservation.org/wp-content/uploads/2013/10/2013-Audiovisual-Formats_draft_webversion-2013oct15.pdf

Dundon, K., McPhee, L., Arroyo-Ramirez, E., Beiser, J., Dean, C., Eagle Yun, A., et al. “Guidelines for Efficient Archival Processing in the University of California Libraries (Version 4).” University of California Libraries, 2020. https://escholarship.org/uc/item/4b81g01z

Faulder, Erin, Susanne Annand, Sally DeBauche, Martin Gengenbach, Karla Irwin, Julie Musson, Shira Peltzman, Kate Tasker, Laura Uglean Jackson, and Dorothy Waugh. “Digital Processing Framework.” Cornell University Library, August 2018. https://hdl.handle.net/1813/57659

International Council on Archives. “Principles of Access to Archives.” 2012. https://www.ica.org/en/principles-access-archives

UTSA Libraries Special Collections. “Know Your Digital Storage Media.” https://lib.utsa.edu/knowyourmedia/index.html

Works Consulted

Caswell, Michelle. “Toward a Survivor-Centered Approach to Human Rights Archives: Lessons from Community-Based Archives.” Archival Science 14, nos. 3–4 (2014): 307–322. https://doi.org/10.1007/s10502-014-9220-6

Drake, Jarrett M. “RadTech Meets RadArch: Towards A New Principle for Archives and Archival Description.” On Archivy (blog), April 7, 2016. https://medium.com/on-archivy/radtech-meets-radarch-towards-a-new-principle-for-archives-and-archival-description-568f133e4325

Drmacich, Jessika, Kate Dundon, Jessica Farrell, Christina Fidler, Hannah Wang, Camille Watson, and Gayle Schechter. “Legal and Ethical Considerations for Born-Digital Access.” Digital Library Federation Born-Digital Access Working Group, 2022. https://doi.org/10.17605/OSF.IO/KETR7

Faulder, Erin, and Laura Uglean Jackson. “Digital Processing: Exploring the Enigma.” The American Archivist 85, no. 1 (2022): 146–72. https://doi.org/10.17723/2327-9702-85.1.146

Flynn, Kara. “Issues of Ownership: Leveraging Accession Documentation and Provenance Research to Improve Collection Access.” Journal of Contemporary Archival Studies 7, no. 1 (2020), Article 1. https://elischolar.library.yale.edu/jcas/vol7/iss1/1

Jones, Barbara. “Hidden Collections, Scholarly Barriers: Creating Access to Unprocessed Special Collections Material in North America’s Research Libraries.” White paper for the Association of Research Libraries Task Force on Special Collections, 2003. https://www.arl.org/resources/hidden-collections-scholarly-barriers-creating-access-to-unprocessed-special-collections-materials-innorth-americas-research-libraries/

Santamaria, Daniel. Extensible Processing for Archives and Special Collections. Chicago, IL: American Library Association, 2015.

Weideman, Christine. “Accessioning as Processing.” The American Archivist 69, no. 2 (2006): 274–83. https://doi.org/10.17723/aarc.69.2.g270566u745j3815

SUCCESSFUL ACCESSIONING LABOR PRACTICES

Resources

Society of American Archivists. “Best Practices for Archival Term Positions.” 2023. https://www2.archivists.org/groups/standards-committee/best-practices-for-archival-term-positions

———. “Best Practices for Internships as a Component of Graduate Archival Education.” 2014. https://www2.archivists.org/standards/best-practices-for-internships-as-a-component-of-graduate-archival-education

———. “Best Practices for Volunteers in Archives.” 2018. https://www2.archivists.org/standards/best-practices-for-volunteers-in-archives

Works Consulted

Arnold, Hillel. “Critical Work: Archivists as Maintainers.” Hillelarnold.com (blog), August 2, 2016. https://hillelarnold.com/blog/2016/08/critical-work

Caswell, Michelle, and Marika Cifor. “From Human Rights to Feminist Ethics: Radical Empathy in the Archives.” Archivaria 81 (Spring 2016): 23–43. https://archivaria.ca/index.php/archivaria/article/view/13557

Christen, Kimberly, and Jane Anderson. “Toward Slow Archives.” Archival Science 19, no. 2 (2019): 87–116. https://doi.org/10.1007/s10502-019-09307-x

Douglas, Jennifer, Alexandra Alisauskas, and Devon Mordell. “‘Treat Them with the Reverence of Archivists’: Records Work, Grief Work, and Relationship Work in the Archives.” Archivaria 88 (Fall 2019): 84–120. https://archivaria.ca/index.php/archivaria/article/view/13699

Ettarh, Fobazi. “Vocational Awe and Librarianship: The Lies We Tell Ourselves.” In the Library with the Lead Pipe, January 10, 2018. https://www.inthelibrarywiththeleadpipe.org/2018/vocational-awe/

The Information Maintainers, et al. “Information Maintenance as a Practice of Care.” Zenodo, June 17, 2019. https://doi.org/10.5281/zenodo.3251131

NDSA Staffing Survey Working Group. “2021 Staffing Survey.” National Digital Stewardship Alliance, August 2022. https://doi.org/10.17605/OSF.IO/EMWY4

Owens, Trevor. “The Innovation Delusion: How Our Obsession with the New Has Disrupted the Work That Matters Most.” The American Archivist 84, no. 2 (2021): 545–48. https://doi.org/10.17723/0360-9081-84.2.545

Rodriguez, Sandy, Ruth Tillman, Amy Wickner, Stacie Williams, and Emily Drabinski. “Collective Responsibility: Seeking Equity for Contingent Labor in Libraries, Archives, and Museums.” White paper of Collective Responsibility: National Forum on Labor Practices for Grant-Funded Digital Positions, 2019. https://osf.io/m6gn2/

Russell, Andrew, and Lee Vinsel. “Hail the Maintainers.” Aeon, April 7, 2016. https://aeon.co/essays/innovation-is-overvalued-maintenance-often-matters-more

Sayles, Sheridan, L. Rebecca Johnson Melvin, and Amy C. Vo. “Perspectives on Precarity: A Multifaceted Look at the Status of Project Archivists.” Paper presented at the Society of American Archivists 2020 Research Forum, August 2020. https://udspace.udel.edu/handle/19716/27825

Shaw, Seth, Richard C. Adler, and Jackie Dooley. Demystifying IT: A Framework for Shared Understanding between Archivists and IT Professionals. Dublin, OH: OCLC Research, 2017. https://doi.org/10.25333/C3192N

Tansey, Eira. “Archives Without archivists.” Reconstruction: Studies in Contemporary Culture 16, no. 1 (2016). Gale Academic OneFile (accessed January 25, 2024). https://link.gale.com/apps/doc/A484096660/AONE?u=anon~79cb31df&sid=googleScholar&xid=e942864f

Williams, S. “All Labor Is Local.” Medium (blog), November 14, 2016. https://medium.com/@Wribrarian/all-labor-is-local-344963e33051