Archival Accessioning Best Practices
  • ABOUT
    • Download This Resource
    • Members of the National Best Practices for Archival Accessioning Working Group
    • Acknowledgements
  • INTRODUCTION
    • Accessioning: The Roots of Archival Stewardship
    • The Road to Best Practices
    • How to Use This Resource
  • GUIDING PRINCIPLES
  • METHODS AND PRACTICES
    • Get Ready Before You Go! Documenting the Accessioning Workflow and Creating the Collection File
    • Pre-Custodial Considerations
    • Establishing Custody: Packing, Transfer, and Intake of New Collections
    • Stabilization
    • Description and Access
    • Successful Accessioning Labor Practices
  • ACCESSION RECORD ELEMENTS
  • APPENDICES
    • Appendix A. Accession Record Elements Crosswalk
    • Appendix B. Best Practices At-a-Glance
    • Appendix C. Partnerships In Accessioning
    • Appendix D. Templates
      • SAMPLE ACCESSIONING WORKFLOW CHECKLIST
      • PRE-ACQUISITION COLLECTION SURVEY
      • PARTNERS IN ACCESSIONING: ENVIRONMENTAL SCAN
    • Appendix E. Bibliography and Resources
    • Appendix F. Document History and Revisions
Powered by GitBook
On this page
  1. APPENDICES

Appendix A. Accession Record Elements Crosswalk

An asterisk * indicates when an element is required by that particular standard or system. (For DACS, this refers to the minimum required elements for single-level description).

Accession Record Element
DACS Element
ISAD(G) Element
CAAIS Element

1. Name and Location of Repository*

Name and Location of Repository (2.2)*

Reference code(s)

(3.1.1)

Repository (1.1)

2. Date Accessioned*

Description Control (8.1)

Date(s) of descriptions (3.7.3)

Event Date (5.1)*

3. Accession Identifier*

Reference Code (2.1)*

Reference code(s)

(3.1.1)

Identifiers (1.2)*

4. Title*

Title (2.3)*

Title (3.1.2)

Accession Title (1.3)

5. Material Date(s)*

Date (2.4)*

Date(s) (3.1.3)

Date of Materials (3.1)*

6. Extent(s) Retained*

Extent (2.5)*

Extent and medium of the unit of description (3.1.5)

Extent Statement (3.2)*

7. Creator(s) of Materials *

Name of Creator(s) (2.6)*

Name of creator(s) (3.2.1)

Source of Material (2.1)

8. Scope and Content of Materials*

Scope and Content (3.1)*

Scope and content (3.3.1)

Preliminary Scope and Content (3.3)

9. Conditions Governing Access*

Conditions Governing Access (4.1)*

Conditions governing access (3.4.1)

Rights (4.2)

10. Conditions Governing Use*

Conditions Governing Reproduction and Use (4.4)

Conditions governing reproduction (3.4.2)

Rights (4.2)

11. Languages and Scripts of Materials*

Languages and Scripts of the Material (4.5)*

Language/scripts of material (3.4.3)

Language of Material (3.4)

12. Immediate Source of Acquisition*

Immediate Source of Acquisition (5.2)

Immediate source of acquisition or transfer (3.2.4)

Source of Material (2.1)*

13. Rights Statements for Archival Description*

Rights Statements for Archival Description (8.2)*

14. Date Acquired

Immediate Source of Acquisition (5.2.3)

Immediate source acquisition or transfer (3.2.4)

Event Date (5.1)

15. Extent(s) Received

Extent (2.5)*

Extent and medium of the unit of description (3.1.5)

Extent Statement (3.2)*

16. Condition Description

Physical Access (4.2);

Technical Access (4.3)

Physical characteristics and technical requirements (3.4.4)

Preservation Management Requirements (4.3)

17. Custodial History

Custodial History (5.1)

Archival history (3.2.3)

Preliminary Custodial History (2.2)

18. Appraisal Decisions

Appraisal, Destruction and Scheduling Information (5.3)

Appraisal, destruction and scheduling information (3.3.2)

Appraisal (4.4)

PreviousAPPENDICESNextAppendix B. Best Practices At-a-Glance

Last updated 10 months ago